Oral presentations
Panel sessions and symposia are held in 90-minute time slots and at least 10 minutes should be reserved for questions or discussion.
Workshops are held in 45- or 90-minute time slots and at least 10 minutes should be reserved for questions or discussion.
Single papers / research reports / case presentations are delivered during panel sessions or symposia containing three 25-minute presentations or four 20-minute presentations, to allow time for discussion. Presentations should not exceed these time limits. Sessions for emerging researchers and professionals include short 10-minute presentations and discussion.
The official language of the Congress is English.
Guidelines for preparing abstracts
Research report:
INTRODUCTION/BACKGROUND: Why is this topic a problem that needs to be addressed? What gap in knowledge does your study address? Provide a one-sentence summary of the rationale for the study question.
AIM: Provide a one-sentence description (e.g., "To determine...," "To establish…," “To explore…”) of the study's primary objective.
METHODS: A few sentences discussing the design, setting, patients, and interventions.
DESIGN: A statement of the study's basic design.
SETTING: A one-sentence description of the clinical circumstances of the setting (e.g., general community, primary care centre, hospital care, private practice, etc).
PARTICIPANTS: Who were they? How were they recruited? What were the inclusion and exclusion criteria? Include the total number of the participants and the numbers per group (i.e. study group(s), control group).
DATA: What kind of data was collected and how? Analysis: How were data analyzed?
FINDINGS: A brief summary of the main results along with declarations and explanations of any important findings.
CONCLUSIONS: How does this study add to the body of knowledge on the topic? You may include clinical applications and recommendations for further study.
Case study:
INTRODUCTION: Provide the rationale for reporting the case and indicate the theoretical background. What is unusual about the case? (Is the case unique? Does it have an unusual diagnosis, prognosis, or therapy? Does it involve an unusual presentation of a common condition or an unusual complication of a disease or management?). Describe the study’s value. For example, does it increase clinical awareness of a condition or problem?
CASE DESCRIPTION: Report the history of the case, the assessment(s), the treatment, its results and other features relevant to your aim.
DISCUSSION: Discuss what the case adds to our clinical or theoretical knowledge. This may include explaining what might be done differently in a similar case.
Symposium:
The proposal should contain a title and a description of its goals as well as its relevance to the field. Include a justification for the inclusion of each speaker, his or her general background and contribution. Each contributor should refer to the title and theme of the symposium when submitting his or her presentation proposal.
Structured discussion:
Structured discussions provide an opportunity for group discussion on a specific topic relevant to our field (e.g. specific methods, theories, new developments in research and practice, EDI issues, etc.). These sessions will be 90 minutes long and should include position statements (of up to 5 minutes each) from designated discussants to stimulate active participation from audience members. The session should be moderated by the organizer. The organizer should submit the abstract and provide the names, affiliations and email addresses of the discussants.
Workshops:
The proposal should contain a title and a detailed description of the goals of the workshop as well as its relevance to the field. Provide the workshop's rationale and theoretical background. Describe the key points that will be addressed and knowledge or skills that participants will gain. Justify the inclusion of each speaker and describe his or her general background and contribution.
Poster presentations:
Posters should be in PORTRAIT format (70 x 100 cm). After notification of abstract acceptance by the Scientific Committee, they must be uploaded as pdf files into the system. They will be displayed on digital screens during the Congress and will also be available online. Every poster should also be supplemented with an abstract (see: Guidelines for preparing abstracts - Research reports or case studies).
Authors are also expected to be available for presentation next to their poster during poster sessions. Posters will be evaluated by the scientific committee and Congress participants by using votes. On 3 October 2026, special prizes will be awarded for the best posters during a plenary session.
Posters will be presented only in electronic form (pdf) on LCD screens.
Technical specifications of the Poster template:
- Vertical layout.
- Dimension: 70 cm (width) x 100 cm (height) in one page only.
- Use the template made available on the Congress website.
- One poster = one page (analogous to paper versions).
- Do not use animations.
- The smallest font you can use is 14 points (smaller will not be visible on the screen).
- File size max 30mb in MS Power Point (PPT, PPTX), Open Office (ODP)
- Convert your E-Poster to PDF file, which must be uploaded in your personal profile page.
Download here the E-Poster template
Abstract submission rules
- The abstracts submitted should be unpublished and not have been presented in any other meeting.
- The Scientific Committee reserves the right to:
- select the abstracts relevant to the sessions.
- decide on the final form of presentation.
- Abstract submission deadline: 21 December 2025.
- After having submitted your abstract, you should receive an email acknowledging reception of submission, which serves as proof of submission. Should you not receive this email, please inform immediately the Conference secretariat at meet@eurocongressos.pt.
- Abstracts can be edited, cancelled, until the formal submission deadline. All changes to abstracts that were already submitted, should be done through the online abstract portal, using your login and password, and clicking on the button «Suspend abstract». A «Suspended abstract», can be edited and changed, after which it will be necessary to submit again, by clicking on the «Submit abstract» button, in order to be considered.
- Notification regarding the abstract acceptance will be sent to submitting author until 15 February 2026.
- Abstracts may not be edited, nor updated after final submission date.
- Abstracts submitted by post or email will not be accepted.
- Please submit symbols as words.
- All abbreviations must be defined in first use.
- All abstracts should be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication.
- Submission of the abstract constitutes the consent of all authors to publication. The Presenting Author is responsible for informing the other authors about the status of the abstract.
- Your abstract is not successfully submitted until you receive an email confirmation after having submitted the abstract. If you do not receive a confirmation by e-mail, please contact us at meet@eurocongressos.pt
- Abstract format:
- Abstract title: maximum 200 characters (including spaces).
- Abstract text: maximum 2000 characters (including spaces).
- Graphics and tables are not allowed.
- Pictures and images will NOT be accepted.
- References will not be accepted.
- Abstracts that will be accepted for presentation during the Congress require the onsite presence of the Presenter at the Congress.
- The Scientific Committee reserves the right to change the Theme | Topic under which the abstract was originally submitted.
- General editorial instructions: After entering your private area, please consider the following instructions:
- Before you can submit your abstract, click on the "NEW ABSTRACT" button.
- After completing the requested data in the abstract form, you must save with the "SAVE" button.
- After having saved the abstract, it means that the abstract will be available in the abstract list with the status "INITIATED".
- Abstract in "INITIATED" status means that it has not yet been submitted, and that it is possible to edit / change its content through the "EDIT" button.
- After confirming the contents of the abstract, please SUBMIT the abstract, through the "SUBMIT" button.
- After submitting your abstract, you will receive an email confirmation that the abstract was received by the Conference Organization.
- You can create and submit various abstracts for the congress.
- At any time you can access your private area and consult the contents of the abstract(s) through the "CONSULT" button.
- At any time up to the submission deadline, you can suspend an abstract by clicking on the "SUSPEND" button; In case of "SUSPENDING" the abstract, you will receive a notification that your abstract has been suspended, and that this abstract will not be considered by the Scientific Committee.
- Once you have SUSPENSED the abstract, the abstract is again in the INITIATED status, allowing a re-edition of the abstract. After you have changed the abstract, and if you wish to resubmit, the abstract will only be considered valid after submission. After the abstract has been submitted, it will appear in the "SUBMITTED" state
- The abstract will only be considered valid after submission.
- Data protection:
The personal data included in the abstract form are confidential and exclusively intended for the management of the abstract submission in the Congress, in accordance with the abstract submission rules. Those data are included in a database, where they are safely processed and protected from destruction, loss, alteration, non-authorized disclosure or access and where suitable technical or organizational measures are taken for that purpose.
The participants are entitled to access the retained data, free of cost, as well as to request their correction, limitation of use or objection to their treatment, erasure or portability when, among other legal grounds, the data are inaccurate or no longer necessary for the purpose behind their collection. To exercise these rights or other additional questions you may have related to the data protection you can contact meet@eurocongressos.pt by email or a written communication sent to the following address: Eurocongressos, Rua Ramalho Ortigão n.º 8, 2.º Direito, 1070-230 Lisboa, Portugal, notwithstanding your right to complain to the supervisory authority.
Audiovisual guidelines for oral presentations
Format: Powerpoint
Powerpoint presentations should be 16:9 formatted and have a 1920 x 1080 minimum resolution. Your presentation should be uploaded online at least 10 days before congress starts. It will be displayed from a PC with Windows 10 and PowerPoint.
In case of a potential conflict of interest, IT IS MANDATORY that the 2nd slide contains a declaration of interest, explaining potential conflicts of interest (see: Declaration of conflict).
In order to ensure optimal delivery of your presentation, please stick to the following guidelines in the preparation of your presentation:
- Your presentation must be prepared in PowerPoint (.ppt or .pptx).
- File name should be:
- 1stAuthorSurname - Title (up to 5 words).ppt or pptx.
- Example: Oliveira - Genuine versus simulated DID.ppt or pptx.
- Preferred page set-up is landscape orientation (portrait orientation will not be displayed correctly).
- Use standard fonts only. Try to avoid the use of non-standard fonts or language-specific fonts.
- Images both for slides and video: Do not copy and paste images from another application. Instead, use the “insert image from a file” (JPG or PNG) function in your PowerPoint. Make sure that inserted images have a minimum resolution of 300dpi.
- Video: WMV, MP4 or AVI are the only acceptable video formats. To avoid any problems with movies and loops with PowerPoint, presentations must be saved as .ppt or .pptx files. Separate files with videos cannot be used.
- File size max 30mb in MS Power Point (PPT, PPTX), Open Office (ODP) or JPG format.
- Please follow ethical guidelines when using cases. Make sure that any information which can identify patients is masked.
Restrictions
Personal laptop computers cannot be connected to the projectors in lecture rooms. Presentations cannot be uploaded directly in the lecture rooms. Presentations must be uploaded at the Speaker Service Room in the Conference venue.
Attention - MAC users
If you have created your presentation on a Mac computer, we recommend that you export it to .ppt or .pptx before delivering the file to the Speaker Service Room. Make sure your presentation runs properly on a Windows environment. We will have a Mac computer in the Slide Centre Room where assistance will be available.
If you have any questions about technical issues, please contact: meet@eurocongressos.pt
Declaration of conflict of interest
The existence of potential conflicts of interest does not necessarily indicate a bias. However, it is our ethical obligation to inform organizers and participants about it, so that they are made aware of any relationship that might cause unintentional bias. A potential conflict of interest may arise from various relationships, past or present, such as: employment, consultancy, investments and stock ownership, funding for research, family relationship etc. This will allow the audience to take potential conflicts of interest into account when assessing the objectivity of the presentation.
When accepting the role of a Speaker / Chairperson / Discussant / Presenter, one should declare possible conflict of interest - accepting the invitation and during the session.
Presenters must declare possible conflicts of interest regarding their current presentation on their 2nd slide. Chairpersons or Discussants must declare possible conflict of interest regarding the topics of the presentations orally at the beginning of the session.
Authorization for photo and video recording and release
Selected video recordings will be available for Congress participants for the period of 3 months. Photos will also be taken. By submitting your registration, you authorize your consent for streamlining, video recording and release.